Basic Function:



Responsible for performing a variety of administrative functions for an executive or group of executives. May handle information of a confidential and time sensitive nature.



Responsibilities:



Perform wide range of typing duties including but not limited to correspondence, reports, and data tables. Compose memos or correspondence of a routine nature for executive. May also take and transcribe notes, shorthand and/or dictation. Receive and screen visitors and phone calls, relay messages or notify manager. Handle routine issues / questions. Research, create, and arrange business presentations, management letters, and other communications ensuring materials are prepared in a timely and professional manner. Prepare and generate routine standard and ad hoc reports using Excel, Access or other departmental software. Schedule appointments and maintain calendar for managers. Coordinate all travel arrangements and prepare business itineraries. Coordinate the unit / department budget ensuring information is accurate. Prepare disbursements and billings for approval and payment by General Accounting. Prepare expense vouchers and maintains financial expense records. Serve as liaison between managers and Bank personnel, responding to questions and/or issues on organizational and department matters. Handle routine matters in executive's absence. Establish and maintain record keeping and filing systems for manager(s). Performs other duties and projects as requested. Incumbent works under general supervision. Contacts may be both internal and external.



Minimum Qualifications:



Associates Degree or three to five years' progressive secretarial experience. Excellent word processing skills. Working knowledge of current standard word processing, spreadsheet, and presentation software. Other Job Information. Strong administrative ability. Ability to use independent judgement, discretion, and maintain confidentiality on Bank matters. Detail oriented. Ability to communicate effectively and professionally with all levels of personnel. Strong knowledge of the Bank's organization, policies, and procedures.See AboveJob type: Full TimeEducation: AssociateExperience: At Least 3 Years


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